Nitin Mittal Senior Manager, Assurance and Risk Advisory at Perfect Accounting .and shared services Pvt. Ltd. Read more…
Time tracking is a very effective way of keeping track of employee activities in your organization. You can be a more effective manager by utilizing employee tracking software to manage your business. And using office tracking software can lead to a significant increase in productivity and help your company achieve the success it deserves.
Employee tracking systems have traditionally been implemented with a physical timesheet, which managers painstakingly fill up and maintain by hand. Even a virtual one using spreadsheet software becomes mind-numbing at the end of the day. However, this is an important task for any manager to make sure that company workers are efficiently utilizing their time and meeting their deadlines.
Nowadays, there is a host of employee tracking software which can be used to serve the same purpose but with relative ease. An employee tracking software is a convenient way to keep a track of all employee activities, without having to manually fill in long timesheets. Some of them can even be used to perform functions like leave management and office expense management, to name a few. But you may wonder, ‘What’s so different about these software programs if they perform the same function as traditional employee tracking systems?’ Let’s find out.
Try It To Buy It
A good employee tracking software should be able to perform multiple functions like task management, project management, employee time tracking, and if you’re looking to fully optimize your workplace, even manage your billing and expenses. But before investing in such a software, you’d find out if it actually makes a difference to your company.The good news is that there is enough office time tracking software available on a trial basis. The time period for the trial is usually 30 days and should be enough for you to understand how it works, and whether it’s actually working for your organization.
Moving With The Times
Everyone knows that adopting new technology is the way forward for any business. Today’s manager needs to be perpetually involved in every function of the company. They need to be constantly updated about all the projects that their business is handling and how they are progressing.
This won’t be possible if they spend the day hunched over their desks, sifting through heaps of administrative paperwork. With employee tracking software, you can receive all these updates as soon as an event happens and review anything at the tips of your fingers. In this age of speed and efficiency, office tracking software keeps you one step ahead of the competition at all times.
Divide And Conquer
An efficient task management system is integral to the smooth functioning of any organization. Office tracking software often comes with features like task management, which let you break down different projects into individual tasks and tackle them with ease. The best part about employee management software is that you can view and manage all these tasks simultaneously and in real time.
This way you can handle multiple projects and keep a tab on all your employees.
What’s great is that as a manager, your workload gets cut down exponentially. The employees themselves log in and log out of their tasks when they work on them, and the timesheets get updated on their own. You can open the application anytime and view how projects are progressing.
Office tracking software essentially helps employees handle their tasks without a manager constantly hovering over their shoulders. Employee tracking software works by having employees choose a set of tasks from a list, and clocking how much time they spend on each task.
Each time an employee logs in and starts the task timer, the manager gets an update on his system or phone. Whenever an employee is done with one task or decides to switch to another, another update is sent signaling the end of one task and the start of another.
This is a great data for your employees to have and lets them analyze the best way to optimize their workflow.
Juicing Out The Potential
A lot of businesses now allow employees to work from home. The problem with this is that you can’t be sure whether that person is actually working. With office tracking software you can ensure 100% employee attendance even if there are employees working from home. Any employee who is capable of working will end up working no matter where they are.
Since they track project progress in real time, no one can ‘pretend’ to be working anymore. The most employee tracking software comes with online access, which lets managers and employees view their tasks and timesheets from anywhere, anytime. This way you can log in and log out of work wherever you are and as a manager, you can even assign new tasks and edit existing ones on the move. It’s one way to see your organization working at its full potential, always.