For an IT company, investing in a project management software is a decisive step to fine-tune the product and service delivery experience for the clients.  With the market teeming with options, it is very easy to get swayed with a product with the bouquet of functionalities and smart branding. In order to zero down on the most befitting project and task management software, it is important to have a complete clarity of the key business goals that an enterprise is striving to attain.

Vital Aspects of Project Management Tool

Before the project manager sets out to finalize a project management suite, he or she must understand the four basic parameters on which the success of any project rests. These parameters are:

  1.         Project Scope- Scope refers basically to the scale in terms of project size, budget, timeline and the manpower required. The scope of the project defines the extent to which investments can be made for the betterment of the project.
  2.         Project Resource- Resource refers to manpower, finances, and equipment that are actually involved in the operational aspects.
  3.         Project Timeline- Every project has time bound duration and therefore, gets defined within the scope of the project.
  4.         Project Budget- This refers to the finances involved in hiring people and investments made in the project.

So, these four parameters act as a criterion for deciding the essential features to be sought in online project management software. Each project is different and unique, so one size doesn’t fit all.

Types of Employee Project Management Software                 

For the sake of everyone’s ease, the tech veterans have classified project management software broadly under three areas such as:

1. Software Specialization– In the age of customization, it would be ineffective to go by brand names and not characteristics.  Some projects, owing to their scope, need multiple features at the same time. While there are others that need only specialized features. When it comes to categorization, there are two main classes based on functionality such as:

2. Issue tracking or Troubleshooting- This is mostly required for projects that involve the development of software and needs constant bug fixing and troubleshooting. The whole functionality revolves around constantly tracking the bugs and fixing them.

3. Task Scheduling This functionality revolves around scheduling tasks in and around an event. This kind of project management software suite is typically required for marketing events.

4. User characteristics- Depending on the scale of users, the software suite can be classified into:

5. Single user-This involves the scope of a single user independently handling the entire software suite.

6.Collaborative – This involves multiple stakeholders within a project to read and edit the project documents. This also involves multiple control levels to protect the documents. This kind of software is used for complex projects that have features for incorporating universal changes and monitoring multiple parallel activities happening within the same project.

7. Integrated-This typically talks about online project management software that works in collaboration with other enterprise applications in the likes of CRM.

8.  Software Deployment-  Typically this infers how the software is installed and used in an enterprise. Herein, there are three ways in which a software suite can be installed and they are:

9. On-Premise- This means that the software suite either gets installed in the individual systems of the employees or on the enterprise server. For this kind of arrangement, either the enterprise pays an annual licensing fee or one-time charge to the product vendor. While the control remains solely with the purchasing company, the cost to the company is usually high. This is because the enterprise has to hire an IT manager for troubleshooting and invest for server maintenance and software upgrades.

10. On-Cloud- This is a much cost-effective option but with a compromise on the control over the software suite. In this entire arrangement, the software suite is used as a service powered by internet connectivity. The software suite is installed on the vendor’s server.

Therefore, it involves a great deal of brainstorming and analysis before investing in something like a project management tool that has a long-term impact on business productivity and customer relationship.

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