Nitin Mittal Senior Manager, Assurance and Risk Advisory at Perfect Accounting .and shared services Pvt. Ltd. Read more…
Online Project Management Software is important for a business because it provides detailed plan for every project. By using this software we can schedule production, include project milestones (key dates where something needs to be done or delivered), resources and process required.
Before you plan the project, schedule and budget it all within the confines of what has been approved. Next step is to assemble a team to accomplish those tasks, and you can monitor their progress and report back on it to the executives. So for a successful project, mangers need to make their management practices more flexible.
Traditional project management methodologies are to be too rigid, bureaucratic, and time consuming for today’s business environment. In fact, these methodologies works against IT departments. In today’s business environment you need to respond with agility to rising issues and changes. The formal documentation and processes involved in traditional project management can weigh your business.
The ideal project managers are leaders, not control freaks. Some project managers invest too much time in perfecting details, rather focusing on achieving milestones and the completion of the project. Flexible project management requires a correct balance of both the left and right brain, hard and soft skills.
There must be change in needs of users because of new evolution of technologies In the same way, your approach to project management should be changed and start accepting new methodologies. For example, new methods of communications should adapted with your team, client, and business partners, so this is the how you can improve your project management practices.
Everyone from top executive to down junior team member must give their best . You must have the team on board or else you won’t have a viable project. This commitment is important factor before the project is even planned, yet alone executed. By commitment, means an agreement on project goals and objectives, scope, quality and schedule.
The single most important activity of Best Project Management is planning. Planning must be detailed and organized structure and also require team participation. And like the present plans always change and re-prioritize with situations. Proper planning leads to success of the project
By transparency means that you have to report on the progress of the project to your sponsors and stakeholders. You can’t hide anything from them or it’ll inevitably come back to haunt you. Of course, your sponsors and stakeholders don’t need you to drown them in more minute details about the project. They just want to see the progress, budget and schedule of the project.
In short, the project manager and team must have a complete picture of the finished deliverables in the minds of everyone involved. This helps in guiding everyone in the same direction and avoid unwanted costs, be specific, and make certain everyone agrees with it.
Assign a officer who will be responsible for detecting potential project issues. You want someone who has a healthy dose of skepticism:
A. All team members should report concerns or challenges.
B. Maintain a live project risk database to tracks all issues and resolutions.
C. Never waste time and resources on risk management, as it will prevent you from completing project.
Because of new inventions, project management practices may have changed to be more flexible and open but the foundation remains the same. Project success occurs when everything is on time on time, within budget, and with a level of deliverables that are satisfactory to the client. The main role in Project Management is to keep all team members aware of these big three – Time, Budget and Quality.
For a project to be successful, you must have a culture that supports the needs of all those involved. A supportive work environment means a project team is working better. As project manager, you must understand this dynamic and have it backed by management on all levels so make sure the management style is suited to the project.