Timesheet Approval

The approval process ensures that time is entered correctly for more efficient and accurate project and time off analysis. OfficeTimer provides a default approval process that you may customize for your organization.

More about Timesheet Approval:

1. If you choose to customize this process, you should change the approval settings before creating projects and allowing users to enter timesheets/expenses.
2. Approver types identify the individuals who will be approving users’ timesheets and expenses. You can set up many different approver types, each of which will have a specific approval function within the approval path.
3. Simultaneous / Alternate Approvals. Multiple approvers can receive and approve the same item concurrently. For example, if you have defined two approval types named Supervisor and Administrator, you can assign them both 1st position in the approval sequence, and they will both receive approval items simultaneously.
4. Users complete their timesheets by entering time against projects or time off codes. Users can enter time only for those projects of which they are part of the project team. All time is either billable or non-billable. Once completed, users submit their timesheets for approval.
5. Once submitted, users’ timesheets are sent to the appropriate project leaders, clients, and supervisors for approval. Approvers can approve or reject the timesheets. Approved timesheets are closed so the data can be processed.
6. OfficeTimer sends e-mail notifications (if enabled) to inform approvers when timesheets/expenses are waiting for approval, or to inform users when timesheets and expenses have been rejected.

Launching Timesheet Approval:

To launch timesheet approval, click on Project Management –> Timesheet Approval option in left side navigation menu.

Approving timesheet records:

Timesheet Approval page shows four possible timesheet approval tables depend upon logged in employee role in different project and timesheet approval path defined for those projects. These are the possible types of timesheet approval tables available in timesheet approval page.

1. My Team Time Entry Approvals(Will be showed if a project’s teamlead time-entries are due to be approved)
2. My Projects Time Entry Approvals(Will be showed if a project’s project manager time-entries are due to be approved)
3. Client Time Entry Approvals(Will be showed if a project’s external client time-entries are due to be approved)
4. Administrator Time Entry Approvals(Will be showed if system administrator time-entries are due to be approved)

To review a time sheet record:

1. An approver can see whole period timesheet by clicking on employee name link. This will launch the read-only view of employee time-sheet period.

To Approve a time sheet record:

1. Select[Approved] checkbox on time entry record which you want to approve.
2. Enter your comments in “Approver’s Comments”.
3. Click on [Update Time Entry Approvals] button to confirm these approvals.

To Reject a time sheet record:

1. Select [Rejected] checkbox on time entry record which you want to reject.
2. Enter your comments in “Approver’s Comments”.
3. Click on [Update Time Entry Approvals] button to confirm these changes.