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Time off accrues is based on the accrual settings configured using[Time Off Policies]available in[Admin Options]–>[Time off Policies].Administrator can create “Time off Policies” with different configurations and can assign these types separately to each individual employee.Following settings can be configured using the time off policy option.

By default, OfficeTimer comes with one pre-populated time off policy name “Standard”.An administrator can rename this time off policy and can also add new time off policies.

To setup Time off Policies according to organization rules & regulations, go to[Admin Options]–>[Time off Policy]option while login with Administrator user.

Time off policy allow Administrator to setup different policy configuration for each “Time Off Type” defined in[Admin Options]–>[Time off Types].

 

time off

In Time off Policy, there are several fields. Every field has its own work. Following are the fields of Time off Policy.

  1. INITIAL HOURS:Time Off Available balance will be set to this “Initial Hours” when Time Off policy will be first executed by “Time Off Accrual Engine”
  2. EARNED HOURS:Total hours which will be earned after finish of every “Earned Period” (Weekly, Monthly, Yearly, Employee Anniversary Period).
  3. EARNED PERIOD:OfficeTimer provide few pre-defined Earned Period which are.
    1. Never: When “Never” is use, the time off policy does not works.
    2. Each Week: When Administrator use this option, user will get earn hours after every week by Time Off Policy scheduler.
    3. Each Month: When Administrator uses this option, user will get earn hours after every month by Time Off Policy scheduler.
    4. Each Year: When Administrator uses this option, user will get earn hours on every year by Time Off Policy scheduler.
    5. Each Year Anniversary: When Administrator uses this option, user will get earn hours on each year anniversary according  to hired date of user.
  4. RESET AT:There are four pre-defined Reset At which are.
    1. Never: When Never is selected, reset hours will not be set.
    2. Every Year: In this option, employee available balance will be set to “Reset Hours” value,  every year by Time Off Policy scheduler.
    3. Every Week:In this option, employee available balance will be set to “Reset Hours” value,  every week by Time Off Policy scheduler..
    4. Every Month: In this option, employee available balance will be set to “Reset Hours” value by Time Off Policy scheduler.
    5. Each Year Anniversary: In this option, employee available balance will be set to “Reset Hours” value at every anniversary date of employee, according to hired date defined in employee form.
  5. RESET HOURS:In this field, you can define your “Reset Hours” value which will be set to employee available balance at end of every “Reset At” period.
  6. MAXIMUM AVAILABLE:Available balance of an employee cannot be increased more than maximum available hours, defined in[Time Off Policy].

How to reset Policy:

Reset button available in “Employee Time Off Page” allow administrator to reset all current period earned hours back to 0. And then at end of “Earned Period”, OfficeTimer Time Off scheduler automatically add new earned hours based on policy defined for that particular employee.: