Nitin Mittal Senior Manager, Assurance and Risk Advisory at Perfect Accounting .and shared services Pvt. Ltd. Read more…
If you’re used to managing an organization, you’ll know that keeping your employees engaged and motivated is a totally different ballpark. Today’s manager can’t just delegate work and hope that it will happen in time while he finishes all that tedious paperwork.
Here are a few secrets for effective employee management to help you maximize their productivity and consistently meet your deadlines on time.
The 80-20 rule is a fairly simple yet effective way of identifying which tasks and processes are important and which aren’t. When it comes to business and time management, the 80-20 rule works like this—80% of your organization’s profits come from 20% of the time your staff spends working, and 80% of your sales come from 20% of your products.
If you make use of an employee time tracking software, you can easily identify the places where your employees are spending valuable time but not being productive. This way you can streamline your processes to make sure that the most important 20% of your tasks take up the most productive 20% of the time that your employees spend in a day.
The Theory Of Constraints
A great way to supplement the 80/20 rule is by utilizing the theory of constraints. This theory helps you pinpoint the most important limiting factor and constantly tweak it till it no longer exists. Timesheet management software can help you figure out what’s holding you back from meeting your deadlines. Once you know where you’re hitting a roadblock, you can make the necessary changes to increase the productivity of your team.
Many Goals, One Schedule
If you have multiple projects and tasks, the best thing to do is to make a schedule which you can stick with till all of them are finished. If you try to schedule tasks as and when their deadlines approach, you’ll be stuck in a situation where nothing gets finished. As much as possible, try sketching out a definitive schedule that you can stick to without having to make changes as different projects progress. This way, you can manage different projects simultaneously and always stay one step ahead of the competition.
Schedule Everything. EVERYTHING!
Even if you’re using the 80/20 rule, you can’t completely ignore the projects that don’t fall under the 20% priority zone. And you shouldn’t. ‘Virtual CEO’ Chris Ducker strongly believes that ‘if it doesn’t get scheduled, it doesn’t get done.’
With a timesheet management software, you can schedule every single task like ideation, execution, packaging, and delivery. If you want, break them down into even simpler tasks and assign individual deadlines to every little thing that needs to be done.
Embrace The Change
If you’re running a business in today’s digital age, you’ve got to keep up with the latest software and technology in the market in order to surpass the quality and speed of your competitors.
If you want to see your team work at their maximum capability, you shouldn’t be scared of trying something new.
Try using an online employee time tracking software like OfficeTimer to ease your workload. It lets you and your staff see how their work is progressing and also gives you 24/7 access to your timesheets. Not just that, wherever you have internet access, you can open the app from your smartphone or laptop and get real-time updates on all your projects.
The best part is that you get to use most services on a trial basis for 30 days. After that time, you can see for yourself how your staff’s productivity has increased and whether you should actually spend money on a full-service time tracking a package or not.